Get Your Copy of "Chess & AI: Redefining the Endgame" Now! (Link to book: koosai.co/research)
Comprehensive Koosai Publishing Guide
This is Koosai publishing guide covering various aspects of editorial and typographic standards, with a specific focus on digital tools and cost-effective solutions.
PUBLISHINGBUSINESSLAW
9/13/20238 min read
Introduction
A comprehensive publishing guide is an essential tool for any organisation, including Koosai LLC, as it delineates the standards and practices for all written content. The primary purpose of this guide is to ensure consistency and high quality across all publications, which is vital for maintaining a professional image and enhancing readability. By establishing clear guidelines, a style guide reduces ambiguity in writing, thus promoting a unified voice and tone that reflects the organisation's values and objectives. The importance of a publishing guide cannot be overstated. It serves not only as a reference point for writers but also as a framework that upholds the integrity of the content. A carefully crafted guide will aid in streamlining the writing process, allowing contributors to focus on creativity while adhering to established standards. This structure ultimately enhances the overall reader experience by providing clarity and coherence throughout the publications.
This guide will cover several specific areas crucial to effective communication. Manuscript preparation will outline the fundamental requirements for drafting and formatting text, ensuring that submissions meet the community’s expectations. In addition, the guide will provide detailed instructions for citation styles, addressing the necessity of crediting sources properly while maintaining rigour in non-fiction writings. Typography will also be a focal point of the guide, as the selection of typefaces, font sizes, and spacing strategies can significantly impact the readability of the material. Furthermore, the guide will explore the use of various digital tools that facilitate writing and editing processes, thereby enhancing collaboration among contributors.
In summary, this guide is pivotal for Koosai publishing endeavours, providing a solid foundation for consistency, quality, and clarity in all forms of communication.
Manuscript Preparation
Preparing a manuscript for Koosai requires adherence to specific guidelines that promote clarity, consistency, and overall readability. To ensure that your submission meets the platform's standards, it is essential to use acceptable file formats such as Microsoft Word (.docx) or PDF (.pdf). These formats retain document integrity and facilitate ease of review during the publication process. Document structure is a pivotal element in manuscript preparation. Utilise clear headings and subheadings to outline the main sections of your work. This structure should follow a logical progression, allowing readers to navigate through the content effortlessly.
When submitting your manuscript, consider utilising this template. Templates are designed to ensure uniformity across submissions, simplifying the formatting process. They include pre-set styles for headings, paragraphs, and citations, which save time and effort during manuscript creation. Furthermore, adhering to formatting standards such as margin specifications and paragraph indentation is crucial in fostering a professional appearance.
Key considerations during manuscript preparation include maintaining clarity and readability. Utilise concise sentences and avoid overly complex language that may detract from your message. Adopting a neutral and formal tone throughout your manuscript will align with Koosai publishing standards. By following these guidelines meticulously, authors can enhance the quality of their submissions and increase the likelihood of acceptance for publication.
Editorial Instructions
Table of Contents
Always located at the end of the text, composed without pagination or leaders.
Quotations
Short quotations (up to three lines) are placed in the body of the text, between inverted commas quotation marks. For text in French, use inverted commas with a non-breaking space.
Long quotations (four lines or more) are quoted in block quotations without inverted commas, with a stand-alone paragraph, indented 1 cm to the left, in a font size 10 smaller than than the body text (12). Any footnotes should be placed before the last punctuation mark.
Illustrations and captions
Illustrations will be given separately and numbered to the publisher and not integrated into the computer text. Do not forget to include the image file number in the text where required.
If the images come from a scanner, the resolution must be 300 dpi at 100% of the minimum print size. Always take care to scan in RGB, whether for colour or black and white.
All illustrations must be accompanied by copyright permissions. When submitting your manuscript, consider utilising this template with the following key information:
Part (optional)
Section (optional)
Figures #: as per Index of figures
Image description: caption into the word processing document
Source: web browser image search, in-house image creation software, hyperlink, picture capturing location, email exchange, etc.
Permission: original, copyright-free, royalty-free, attribution, permission granted, fair use, etc.
Owner(s)
Topic (optional)
Punctuation
Ellipses: Do not put a period after ellipses.
Em dash: Use an em dash with a non-breaking space before and after it (Ctrl+Shift+Space).
Hyphen: Use a hyphen without spaces.
Parentheses: Use parentheses to provide additional information, a thought, or a source.
Brackets: Brackets can be used within parentheses. Use [...] to indicate truncated passages in quotes.
Ligatures: Use the ligatures "oe" and "ae" when appropriate.
For texts in French
Quotation marks: Use French quotation marks («...»).
Abbreviations: Use a non-breaking space before and after abbreviations for measurements, time, etc. (e.g., 2 m 30; 3 h 15).
Non-breaking spaces: Use non-breaking spaces before and after these characters: ?, !, :, %, <<, and >>.
Capitalisation
Capital letters and uppercase letters are accented in all circumstances.
Dialogues
Use an em dash in dialogues, including at the beginning (no opening quotation mark).
Foreign languages
Words in dialect, of foreign origin, absent from the dictionary or to which we wish to draw attention are shown in italics. Do not enclose them in inverted commas.
Acknowledgements
The acknowledgements are written by the author himself and are provided at the same time as the full text.
Editing Process
The production of a book, from the signing of the publishing contract to the printing of the books, takes several weeks or even months, except in exceptional cases and when approved by the publisher. Once the proofreading has been completed, the publisher will process the spelling, syntax, typographical and grammatical corrections, etc., and will submit any questions and suggestions to the author. On proofreading the layout sent in PDF format, the author will make corrections legibly written in red pen in the margin if the document is printed. If the document is sent to him in electronic format by e-mail, he will then use the comment tracking to affix his notes directly to the PDF using a PDF reader such as Adobe Acrobat Reader.
Approval of the publishing proof for publication is firm and final.
Typography Standards
Typography plays a crucial role in establishing Koosai visual identity and ensuring consistent communication across all publications. The selection of appropriate font types is foundational to achieving clarity and recognition. For Koosai standard publications, it is recommended to use a combination of serif and sans-serif fonts. Specifically, Georgia, a serif font shall be employed for body text, while Arial, a sans-serif option, shall be utilised for headings and subheadings. This blend balances readability with modern aesthetics, catering to diverse audience preferences.
Layout
Manuscripts in English (British or USA): Statement, 5.5 x 8.5 in or 13.97 x 21.59 cm
Manuscripts in other languages (incl. French): A5 or 14.8 x 29.7 cm
Fonts and sizes
Maintaining a clear visual hierarchy is essential; larger fonts should gradually diminish in size as the reader moves from headings to subheadings and down to the body text. This hierarchy not only enhances the aesthetic appeal of the publication but also aids in guiding the reader through the content seamlessly. Additionally, line spacing should be carefully considered. A line height of 1.3 times the font size is recommended for body text to ensure adequate white space, support readability, and reduce reader fatigue. This principle also applies to headings, albeit with slightly tighter spacing to provide visual stability. Some manuscripts might opt in or out for certain hierarchy, ranging from Part, Chapter, Section and Sub-sections.
Body text and short quotation: Georgia, 12 points, line spacing 1.3
Footnote text: Georgia, 9 points, line spacing 1
Long quotation: Georgia, 10 points, line spacing 1.3
Heading 1: Arial 20, accented capitals, line spacing 1.5
Heading 2: Arial 18, accented capitals, line spacing 1.5
Heading 3: Arial 14, accented capitals, line spacing 1.5
Etc. as per recommended template mentioned earlier.
Furthermore, emphasis can be achieved through the strategic use of bold, italics, or underlining. Bold text should be reserved for key points or critical information, while italics can be utilised for emphasis on specific terms or phrases. Overusing these text decorations can lead to a cluttered appearance, thus it is advisable to apply them judiciously to maintain a clean and professional look.
Margins
2 cm from bottom to top
3 cm for the left margin
1.5 cm for the right margin
Paragraphs
Make a line break in each paragraph. If the author occasionally wants a blank line to separate two paragraphs, it will make it easier for the page designer to understand if he or she uses it.
Pagination
The entire volume must be entered in a single file (avoiding automatic or manual pagination at all costs), including appendices and tables of contents, without a title page.
Citation Styles
In non-fiction or essay writing, the proper use of citation styles is crucial for ensuring credibility and integrity. Familiarisation with free, easy-to-use research assistants such as Zotero is recommended, depending on the manuscript's subject matter. When relevant, Koosai strongly recommends the IEEE citation style then selecting the appropriate language within the research assistant. The names of works, book titles, boats, animals, etc. are italicised. References, photo credits, etc. are in brackets.
It is essential to remain aware of common pitfalls in citation practices, which include inconsistent formatting, missing citations, or incorrect use of quotation marks. To maintain integrity within research, it is advisable to keep thorough notes of all sources consulted and to double-check citation rules for the particular style being utilised. By doing so, authors can enhance the credibility of their work and contribute meaningfully to the conversation.
Presentation sheet
Each author will be asked to prepare an A4 presentation sheet for the promotion of his or her work, including the following information:
Summary for the back cover
Short biography of the author
Author's motivation and target audience
Key points
Author's contact details
And attach a recent high-resolution portrait photo, if possible of professional quality, with copyright notice if applicable (@ + name of photographer in file name).
Digital Tools
The editorial process has evolved significantly with the advent of digital tools that enhance collaboration, proofreading, and formatting for both editors and authors. Utilising such tools can streamline the publication process, improving efficiency and maintaining quality throughout. A range of options exists to suit different needs and budgets, ensuring that both established professionals and emerging writers can find suitable resources. In today's competitive publishing landscape, finding innovative ways to streamline processes and reduce costs while staying away from the whimsical bestiary of tech titans is crucial. In that respect, Koosai opted for kDrive, a cloud storage and collaboration platform from Infomaniak which offers a compelling solution for people seeking to optimise their workflows while maintaining data security and integrity. The key benefits of adopting our approach are:
Free and Secure: Authors can create a user account at no cost and enjoy secure storage for their documents and files.
Collaborative Document Editing: The editor and authors can collaborate seamlessly on the same document, reducing the need for multiple versions and minimising errors.
Integrated Communication: kChat allows for real-time communication within the platform, streamlining discussions and decision-making.
Data Security and Integrity: Both the editor and authors benefit from Infomaniak's commitment to data privacy and security, ensuring your content is protected.
By embracing Koosai's strong recommendation, the editor and authors can enhance their workflow, fostering a more productive environment. From collaboration to proofreading and formatting, an array of software options is available, ensuring that each stage of the publishing process is optimised for success.
Conclusion and Future Directions
The development of a comprehensive publishing guide for Koosai serves as a foundational resource that encapsulates the core principles of our publishing ethos. It is crucial for all contributors to familiarise themselves with the established standards set forth in this guide. By adhering to these guidelines, writers can ensure consistency and professionalism in their work, which ultimately enhances the reader's experience and reinforces Koosai commitment to quality content.
As we look ahead, it is essential to recognise that the publishing guide is not a static document. The realm of publishing is continually evolving, driven by emerging trends and technological advancements. New formats, platforms, and audience expectations may necessitate updates to the guidelines. Therefore, we anticipate that the guide will evolve, integrating feedback from the Koosai community. This collaborative approach will help us to address the needs of our contributors and readers alike, ensuring that our publications remain relevant and engaging.
We encourage all team members to actively participate in this ongoing dialogue by providing constructive feedback based on their experiences. By sharpening our publishing guide through collective insights, we can reinforce the quality benchmarks expected in our publications. The commitment to maintaining clarity, consistency, and creativity in our writing will not only uphold the integrity of Koosai but also promote a collaborative and innovative community culture.
In conclusion, the crafting of our publishing guide is a vital component in shaping the future of Koosai. Its proper implementation and ongoing refinement will play a transformative role in enhancing our publishing standards. We appreciate the dedication of every writer in adhering to these guidelines and welcome continuous input that fosters our growth.
Disrupt sensibly.
Leveraging expertise in innovation and digital transformation globally.
© 2024. All rights reserved. Swiss Made 🇨🇭